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RECORDS UNIT / TERMINAL AGENCY COORDINATOR (TAC)

The Records Unit was staffed by two full-time and three part-time civilian
personnel during 2019. This unit is primarily responsible for maintaining the
majority of the police department’s records, as well as providing reports and other
requested documents to the public in accordance with the Access to Public
Records Act (APRA). The Records Unit is also responsible for processing
firearms purchase applications, court subpoenas, collecting games of chance
applications/fees, NCIC validations, and Sexual Offender Records.

The Chief Records Clerk/TAC is the keeper of the records and is responsible for
ensuring the timely compliance of NCIC and state policies and regulations by
providing confidential clerical functions to the validation of all NCIC and RILETS
records. The Chief Records Clerk is responsible for ensuring for the
accountability, effectiveness and efficiency of civilian personnel assigned to the
Records Unit. The Chief Records Clerk reports directly to the Commander of the
Inspectional Services Division and personally reviewed and redacted 898 records
that were released under the Access to Public Records Act (APRA), prepared
documents for 12 subpoenas and appeared in court for several of them.

The Chief Records Clerk/TAC maintained a total of 552 sexual offender records
in the NCIC and RI Sexual Offender Registry during CY2019. This work includes
creation of new records for newly classified offenders, modifications to existing
records, modification of the IMC master names records, maintaining the sexual
offender registrations in IMC, importing images into NCIC, supplementing the
applicable report, and notifying outside agencies. He also processed 628 NCIC
“validations” during CY 2019 and managed 1359 records that were entered,
cleared, cancelled or modified in the NCIC and RILETS system.
2019 SUMMARY OF RECORDS UNIT ACTIVITY

ACTIVITY TOTAL RECEIPTS
#
Walk-in requests 2855 $2,224.95
Mail Requests 235 $40,428.28
Fax Requests 717
Concealed Carry Permit Applications 86 $3,440.00

Court Subpoenas $309.00
Games of Chance $505.00

2019 Firearm Purchase Applications

www.cranstonpoliceri.gov